FAQ

Membership (11)

This is my first time on the new website – how do I login and renew my membership?

In order to renew your membership, you will need to login.  The email address that we have on file for you will be your username.  Since this is the first time that you’ve logged in, you will need to reset your password.  Click here to reset your password.  You will be prompted to enter your username or email address (enter your email address).  You will receive an email in a few minutes to reset your password.

Once you reset your password and login, you can click on the “Join ESDCTA” button and you will be taken to the renewal page.

Select the membership level that you want to renew at (details are listed at the bottom of the renewal page), and click continue.  You’ll be asked to enter your credit card information and you will be renewed!

How Do I join ESDCTA online?

Joining ESDCTA online is easy!  All you need is a credit card!

  1. Click on the “Join ESDCTA” button
  2. Select the type of membership
  3. Scroll down and click the “select” button next to the membership type that you want.
  4. If you are joining as a family membership, check out the important FAQ on how to register your secondary family members as ESDCTA members.
  5. Complete the online registration form.  You will need to create a username and password.  Make sure you complete all the required fields and provide the the CVV security code from your credit card.
  6. Once you complete the registration, you will be logged into the website.  Note that if you are joining as a primary family member, you will receive discount coupons to register your additional family members.  Be sure to write these down.  If you miss this step, you can also retrieve them by logging onto the website and going to your profile.
  7. Edit your profile to tell us about yourself, so we know what your interests are.
  8. If you have problems registering, you can contact the membership chair or the webmaster.

Welcome to ESDCTA!

How to join ESDCTA Families online

ESDCTA offers a family membership, which allows additional immediate family members that are part of your household to join for free or at a discounted rate.  The first member that joins is the “primary” family member.  All major correspondence is sent to this member.  Additional family members are considered “secondary” family members and they are registered after the primary member has joined.

Here are the steps:

  1. Have the primary family member join by clicking the “join ESDCTA” member button.  If you need help with this, follow the steps outlined in the FAQ on joining ESDCTA online.
  2. Once you join, you will receive 2 discount codes.  The first one will allow your 2nd and 3rd family members to join for free.  The second code will allow any additional immediate family members living in your household to join at the USDF GMO passthrough rate of $20 each.
  3. Logout of the website if you are logged in.
  4. Click “Join ESDCTA.”  Scroll down the page and select family membership.  At the top of the next page, enter the appropriate discount code and select OK.  You will now be able to complete the registration of the next family member at the discounted rate.

 

How do I opt out of the Membership Directory listing?

If you don’t want your name to appear in the membership directory, click on the “edit profile” link.  Scroll down to the checkbox that says “List in Membership Directory” and uncheck it.  Scroll down to the bottom of the page and click “Update Profile” to save the changes.

How do I ensure that my membership application is processed efficiently?

Please PRINT all necessary information so that it is easy to read. Membership applications will be processed as efficiently as possible, but remember that the Membership Chair is a volunteer who is doing this work in her spare time. You should be able to check your membership renewal status online by logging in with your name and member number. You should also be able to print an ESDCTA membership card. Your membership number appears in the address label on your printed newsletter. If you still have questions, contact the membership chair.

Is my USDF number important?

If you already have a USDF number, include it in the application. This is how ESDCTA coordinates information with USDF.

Should I fill out the volunteer information on the membership form?

Yes! As with any successful organization, it is only as good as its volunteers! YOU can make a difference. From helping out at a schooling show to becoming an ESDCTA board member. Plus, this is how we know who to contact when we’re looking for volunteers for our shows and events. You’ll need your volunteer hours to qualify for Year End Awards, be eligible to receive Educational and Training Grants or to be eligible to ride on ESDCTA sponsored teams. Volunteering is fun and a win-win experience.

When should I renew my ESDCTA membership?

The ESDCTA membership year runs from November 1 thru October 31 of each year. You can renew as early as September to avoid any delay with the last minute rush. All renewals are taken in the order received and have a usual turnaround time of two weeks. A free omnibus is included with your membership if you renew prior to December 15th.

If I have concerns about my membership, what do I do?

Email correspondence is preferred and should be directed to the membership chair at membership@esdcta.org.

There is less room for error when information is written down. If you leave a voice mail, please pronounce your name and phone number clearly, spell your last name and repeat your phone number. A very brief description of your concern is all that is necessary.

Do I need to include my e-mail address?

Your e-mail address is important. ESDCTA sends out E-News announcements of interest to all members. Please put your ENTIRE web address, including the domain name information (@msn.com, @aol.com, etc).

How is my membership fee spent?

First: USDF member fees

  • $20 for every member is sent to USDF to sign you up as a USDF Group Member. This entitles you to many USDF GM Benefits.

Second: Communication with the membership

  • $22 – 25 per member is spent to print and mail our monthly newsletter. Additional communication fees include the website domain and Constant Contact subscription.

These first 2 fees account for approximately $45 – $50 from each member’s fee. Based on an average membership of 700, this leaves a balance of approximately $5 – $10 per member or about $3500 – $5000 from the typical $55 membership fee for the balance of managerial expenses.

Broadly these expenses include ($ amounts vary from year to year):

  • $7,500 for administrative expenses including directors insurance, liability insurance, accounting services and organization registration fees
  • $3000 for marketing and advertising activities
  • $3000 for participation in USEF, USDF, USEA national and regional meetings
  • $10,000 for Year End Awards program, covering awards and ribbons
  • $3000 +/- to sponsor ESDCTA Youth and Adult Teams
  • $1500 +/- to repair show equipment like dressage rings, judges booths and x-c jumps. This does not include the replacement cost of equipment that is beyond repair or needed to expand our inventory.
  • In an effort to “give back”, the board also tries to have some money available to donate to other worthy not-for-profits

It’s easy to see that membership income pays for only a fraction of the actual costs of running such a large organization.

This is why it’s so important for our other events, like horse shows, fundraisers and sponsorship campaigns, to be supported by our members, so we have the financial stability to continue quality programs.

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Year End Awards (7)

I participated in an ESDCTA registered fix-a-test clinic. Can I use my score from the fix-a-test to apply for a year end award?

While clinics are a great learning opportunity for you and your horse, only tests at ESDCTA registered shows can be used for a year end award.

I earned a few scores on a lesson horse this year, but then I got my own horse, and I’m competing at the same level. Can I use scores from both of them for one year end award at that level?

High Score awards (for dressage, musical freestyle, eventing and combined training) have to be earned on one horse. However, scores on different horses can contribute to your ESDCTA Bronze, Silver or Gold Medal. Depending on your scores, you may qualify for an Achievement Award on both horses. Remember that each Achievement Award requires eight volunteer hours though!

While I’d love to volunteer, my schedule is insane! However, my friends and family usually come to my horse shows, and they have extra time to volunteer. Can I use volunteer hours they have earned?

We understand that eight+ hours are sometimes difficult when you are competing. Family and friends can accumulate volunteer hours and transfer them to you. Make sure they know that they can’t use hours they have transferred. You’ll find the option to transfer hours on the ESDCTA Volunteer Hours Record form.

Also, keep in mind that we often need help at various times – weekends, weekdays, evenings, so we might have a volunteer job in a time that works for you. Check the volunteer pages FMI.

I’m not an ESDCTA member. Can I still compete at an ESDCTA registered show?

Of course! You do not need to be an ESDCTA member to compete at an ESDCTA registered show. However, if you’re attending the shows anyway, you may want to consider becoming a member in order to take advantage of our championship, award, educational and team opportunities!

My daughter broke her leg and can’t ride all summer. She still wants to stay very involved and continue to learn. Does the ESDCTA Youth Program have anything to offer her?

Certainly! Check out our Youth Education Award program. Not only can your daughter stay active in the organization, but she can even be awarded for her accomplishments as she continues her equestrian education.

Her volunteer hours that she accrues during this time will be ready for her when she’s back in the saddle or can be transferred to a friend or family member in need!

I have two students riding the same horse at the same show. Can they both ride two tests and have the scores count for ESDCTA? The horse is more than capable of the workload…

ESDCTA follows USEF’s three-test limit per horse per show. Therefore, only three scores will be recognized. Please note that combined tests only count as one test. Additionally, per USEF rules, quadrille, pas de deux, and where applicable, dressage seat equitation, prix caprilli, and “fun” classes do not count towards the three test limit. Musical freestyles, however, are counted as one test each.

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Dressage - General (3)

I’m not an ESDCTA member. Can I still compete at an ESDCTA registered show?

Of course! You do not need to be an ESDCTA member to compete at an ESDCTA registered show. However, if you’re attending the shows anyway, you may want to consider becoming a member in order to take advantage of our championship, award, educational and team opportunities!

I have two students riding the same horse at the same show. Can they both ride two tests and have the scores count for ESDCTA? The horse is more than capable of the workload…

ESDCTA follows USEF’s three-test limit per horse per show. Therefore, only three scores will be recognized. Please note that combined tests only count as one test. Additionally, per USEF rules, quadrille, pas de deux, and where applicable, dressage seat equitation, prix caprilli, and “fun” classes do not count towards the three test limit. Musical freestyles, however, are counted as one test each.

I entered a show because I liked the judge who was supposed to be there. When I got the schedule, I noticed that I have a different judge. I don’t like this judge and besides, I already have scores from her this year. What can I do?

Show management has the right to add or change judges at their discretion. While they do their best to publicize the correct judge ahead of time, extenuating circumstances may require a different or additional judge. If you want to scratch your classes, it is up to show management to determine whether you will receive a refund.

How do I find out if I’ve qualified to compete in the ESDCTA Championships?

Show secretaries are required to send results to the ESDCTA show Results Chairperson within 2 weeks of each competition. The Chairperson records the results and sends postcards to members who have gained a qualifying score. The postcard confirms their eligibility to compete in the Championships. If you know you have qualified and have not received a postcard verifying your eligibility, it will be necessary for you to get in touch with the Results Chairperson. She will be able to tell you if she has received the results from the show in which you have qualified. If the results have not been submitted from the show secretary, it is suggested you make a photocopy of the qualifying test and send it along with your entry form to the Championships show secretary.

I received a qualifying score on Test 2 at my level. What tests do I ride in the Championships?

The Championship Prize List specifies classes as Test A and Test B at each level. It is compulsory for you to compete in both Test A and Test B at your qualifying level. The scores from both tests are averaged to determine class placement. The fee of $85.00 covers both tests.

I qualified at two different levels for Championships, may I enter both levels?

The current USEF rule limits competing one horse in no more than 3 classes per day. Because it is a requirement to ride both tests at your qualifying level, the horse may only be shown at one level. It is permitted to compete a second horse on which you have qualified at the same or different level. You have the option of adding DSE class or a Freestyle as a third class. Dressage Seat Equitation class is open to all Championship competitors. Freestyle TOC class is offered to those who have gained a qualifying score at their level.

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Volunteer (3)

How do I update my Volunteer info?

ESDCTA is a volunteer organization.  It can run without your help!  It’s important to keep your volunteer information up to date, so that we can reach out to you to help keep ESDCTA running.  Login to the website and click “profile” in the right sidebar of any page.  Scroll down and verify that your contact info is completed and correct.  Scroll further and update the volunteer information.  Finally, scroll down to the bottom of the page and click “Update Profile” to save the changes.

While I’d love to volunteer, my schedule is insane! However, my friends and family usually come to my horse shows, and they have extra time to volunteer. Can I use volunteer hours they have earned?

We understand that eight+ hours are sometimes difficult when you are competing. Family and friends can accumulate volunteer hours and transfer them to you. Make sure they know that they can’t use hours they have transferred. You’ll find the option to transfer hours on the ESDCTA Volunteer Hours Record form.

Also, keep in mind that we often need help at various times – weekends, weekdays, evenings, so we might have a volunteer job in a time that works for you. Check the volunteer pages FMI.

My daughter broke her leg and can’t ride all summer. She still wants to stay very involved and continue to learn. Does the ESDCTA Youth Program have anything to offer her?

Certainly! Check out our Youth Education Award program. Not only can your daughter stay active in the organization, but she can even be awarded for her accomplishments as she continues her equestrian education.

Her volunteer hours that she accrues during this time will be ready for her when she’s back in the saddle or can be transferred to a friend or family member in need!

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Youth (2)

I competed on a different horse last year than I will be competing on this year. Can I use the scores I earned on the other horse to qualify to ride the new horse on a Youth Team this year?

Yes, you can use scores obtained on any horse to qualify for a Youth Team provided you will be riding the new horse at the same level or a lower level than the one that you earned the scores on. We allow this since many youth members are competing on lesson horses or “outgrow” their ponies and move up to horses, etc.

My daughter broke her leg and can’t ride all summer. She still wants to stay very involved and continue to learn. Does the ESDCTA Youth Program have anything to offer her?

Certainly! Check out our Youth Education Award program. Not only can your daughter stay active in the organization, but she can even be awarded for her accomplishments as she continues her equestrian education.

Her volunteer hours that she accrues during this time will be ready for her when she’s back in the saddle or can be transferred to a friend or family member in need!

View category→

Team Competitions (1)

I want to apply for an ESDCTA team. I have enough scores from last year, but last year I was doing Training Level and this year I’m moving up to First Level. Can I still do First Level on the team?

If your qualifying scores are at Training Level, you will not be permitted to ride a higher level at the team competition. However, check the deadline for the team you want to apply for. You may be able to attend a few shows this year before the deadline and earn scores at the higher level.

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Dressage Championship (3)

How do I find out if I’ve qualified to compete in the ESDCTA Championships?

Show secretaries are required to send results to the ESDCTA show Results Chairperson within 2 weeks of each competition. The Chairperson records the results and sends postcards to members who have gained a qualifying score. The postcard confirms their eligibility to compete in the Championships. If you know you have qualified and have not received a postcard verifying your eligibility, it will be necessary for you to get in touch with the Results Chairperson. She will be able to tell you if she has received the results from the show in which you have qualified. If the results have not been submitted from the show secretary, it is suggested you make a photocopy of the qualifying test and send it along with your entry form to the Championships show secretary.

I received a qualifying score on Test 2 at my level. What tests do I ride in the Championships?

The Championship Prize List specifies classes as Test A and Test B at each level. It is compulsory for you to compete in both Test A and Test B at your qualifying level. The scores from both tests are averaged to determine class placement. The fee of $85.00 covers both tests.

I qualified at two different levels for Championships, may I enter both levels?

The current USEF rule limits competing one horse in no more than 3 classes per day. Because it is a requirement to ride both tests at your qualifying level, the horse may only be shown at one level. It is permitted to compete a second horse on which you have qualified at the same or different level. You have the option of adding DSE class or a Freestyle as a third class. Dressage Seat Equitation class is open to all Championship competitors. Freestyle TOC class is offered to those who have gained a qualifying score at their level.

View category→

About the Website (3)

How Do I login?

If you have been a member of ESDCTA, you have an account.  To login the first time, you will need to click on the “reset password” link.  You will be prompted to enter your username.  That is the email address that we have on file for you.  Enter it, and you will be emailed a link to reset your password.

Once you login, you’ll be able to renew your membership online for the new membership year, then you’ll have access to the members only content on the site.

If you’ve never been a member, you can just click “join ESDCTA” and you can sign up and be a member in a matter of minutes!

If you have further questions you can contact the webmaster at webmaster@esdcta.org.

How Do I join ESDCTA online?

Joining ESDCTA online is easy!  All you need is a credit card!

  1. Click on the “Join ESDCTA” button
  2. Select the type of membership
  3. Scroll down and click the “select” button next to the membership type that you want.
  4. If you are joining as a family membership, check out the important FAQ on how to register your secondary family members as ESDCTA members.
  5. Complete the online registration form.  You will need to create a username and password.  Make sure you complete all the required fields and provide the the CVV security code from your credit card.
  6. Once you complete the registration, you will be logged into the website.  Note that if you are joining as a primary family member, you will receive discount coupons to register your additional family members.  Be sure to write these down.  If you miss this step, you can also retrieve them by logging onto the website and going to your profile.
  7. Edit your profile to tell us about yourself, so we know what your interests are.
  8. If you have problems registering, you can contact the membership chair or the webmaster.

Welcome to ESDCTA!

How to join ESDCTA Families online

ESDCTA offers a family membership, which allows additional immediate family members that are part of your household to join for free or at a discounted rate.  The first member that joins is the “primary” family member.  All major correspondence is sent to this member.  Additional family members are considered “secondary” family members and they are registered after the primary member has joined.

Here are the steps:

  1. Have the primary family member join by clicking the “join ESDCTA” member button.  If you need help with this, follow the steps outlined in the FAQ on joining ESDCTA online.
  2. Once you join, you will receive 2 discount codes.  The first one will allow your 2nd and 3rd family members to join for free.  The second code will allow any additional immediate family members living in your household to join at the USDF GMO passthrough rate of $20 each.
  3. Logout of the website if you are logged in.
  4. Click “Join ESDCTA.”  Scroll down the page and select family membership.  At the top of the next page, enter the appropriate discount code and select OK.  You will now be able to complete the registration of the next family member at the discounted rate.

 

View category→

Eventing (2)

I’m not an ESDCTA member. Can I still compete at an ESDCTA registered show?

Of course! You do not need to be an ESDCTA member to compete at an ESDCTA registered show. However, if you’re attending the shows anyway, you may want to consider becoming a member in order to take advantage of our championship, award, educational and team opportunities!

I entered a show because I liked the judge who was supposed to be there. When I got the schedule, I noticed that I have a different judge. I don’t like this judge and besides, I already have scores from her this year. What can I do?

Show management has the right to add or change judges at their discretion. While they do their best to publicize the correct judge ahead of time, extenuating circumstances may require a different or additional judge. If you want to scratch your classes, it is up to show management to determine whether you will receive a refund.

View category→